ABC School Handbook

Arrival and Dismissal

School doors unlock at 8:45am and 12:20pm each day. Children enter the classroom at 8:50am or 12:25pm. Upon arrival, please take your child to wash their hands before entering the classroom. The bathrooms are located on the south side of the preschool. Before you leave, please greet the teacher, relay any information, and say good-bye to your child. Research has shown the longer you make the good-bye the harder it is to separate. At dismissal time, 11:30am or 3:00pm, come to the classroom to pick up your child. For those who are transporting multiple children, or have other special needs, please let us know and we will do our best to work with you to develop a non-stressful routine. Daily late fees of $1.00 per minute may be applied until the time your child has been picked up.

Birthdays and Book Orders

We love to celebrate your child’s full or half-birthday (see classroom calendar for specific date). Birthday snacks can be a sweet treat, but balancing it with something healthy is appreciated.

Trinity participates in Scholastic Book Club orders. Throughout the year, your family has the opportunity to build your home library as well as help us build our school and classroom libraries.

Communications Policy and Curriculum

Trinity Lutheran Church Preschool values your privacy. We will:

  • not sell or lease membership names to third parties unless there is a strategic alliance and the purpose of the message is in alignment with that of the mission of Trinity Lutheran Church
  • provide a Preschool Directory each fall for the use of our families with prior parent approval
  • send home fliers in daily folders if the content is deemed appropriate for a large portion of the preschool
  • ask that you use face-to-face communication when planning play dates, forming sports teams, handing out birthday invitations, etc.. since these items affect a small percentage of the school and can cause hurt feelings
  • not post full names with pictures, whether inside the building or via electronic communication (see Photography)

Our preschool curriculum is theme based and recognizes that children learn through play. Our curriculum promotes learning and development in each of the following areas: social, emotional, physical, cognitive, and spiritual. Our curriculum is aligned with the Kansas Early Learning Standards and is reviewed annually by the staff.

Discipline

Discipline is a process of teaching the child. Using the Love and Logic Empathy and Consequences technique, we strive to continually set consistent goals for children and give them guidance to establish autonomy. We desire for children to become appropriately independent, have the ability to make decisions, make their needs and wants known, and accept the natural consequences of their decisions and desires.

Trinity will make reasonable accommodations to meet the needs and challenges of all children. If at any time such accommodations change the essential nature of our program or endanger the safety of all involved, we reserve the right to terminate services.

Everything You Need to Know About Safety

Safety procedures are posted in the classroom. Fire Drills are conducted monthly by teachers and children. Children exit directly from the classroom via the back classroom door, sounding an alarm as they exit. Tornado Drills are conducted during tornado season and the restrooms are utilized for the safety of all in the building. Records are kept in the Director’s office, with an Emergency Contact List at our other facility in Mission.

By enrolling your child at Trinity, you grant permission for your child to have access to space outside of the preschool classroom. If you have questions, please speak with the director. Emergency plans are established and will only be used when necessary. Drills will not be conducted due to the ages of our students.

Fundraising

Each year Trinity Preschool will have at least one fundraising event. This event helps us in the purchase of additional materials to enhance our learning environment. The Parent Support Team is instrumental in developing this fundraiser. However, the success of fundraising is dependant upon parents’ participation, energy and community support. All parents are encouraged to participate and all efforts are greatly appreciated!

Note – Children will not be exposed to selling anything. This rule is strictly enforced.

Grievances

In the rare case that there should be a complaint or concern involving the teacher, the program, or the classroom, the following outlines the steps to resolution:

  1. Talk with the persons directly involved. If not resolved, go to Step 2.
  2.  Talk with the Director. If the complaint involves the Director, or if the grievance is not resolved, go to Step 3.
  3. Talk with Pastor Phil. If the grievance is still not resolved, go to Step 4.
  4. Talk with the Preschool Board.
Health Issues

All children are required to have a physical form on file prior to attendance. Please update shot records as your child grows by obtaining a new form prior to the doctor’s visit.

Trinity Preschool strives to be a peanut-free environment, however parents of children with severe allergies will be asked to provide supplemental snacks to ensure safety of cross-contamination ingredients.

All Parents of children with allergies or other health needs are asked to speak with the Director prior to the first day of class to ensure the best possible experience for the child.

Illness

Children must be symptom free for 24 hours after experiencing the following: fever, eye infection, nausea/vomiting/diarrhea, heavy cold/nasal discharge, persistent cough, or skin rash. If in doubt, please keep your child at home and call the office when your child is ill.

If your child has head lice, please remain at home until nits and live lice are no longer present. Remaining at home until free of all nits allows us to control the spread of lice within our facility as young children have frequent contact with each other and items in the classroom.

If your child has been exposed to a contagious disease at school, such as strep throat, parents will be notified. If your child becomes ill at school, you will be contacted to pick-up your child. If you cannot be reached, emergency contacts will be notified depending upon the severity of the illness.

Jackets

Weather permitting, we will go outside every day. Please make sure you send a jacket/coat in cool and cold weather. We do keep a few extra jackets, but most children prefer to wear their own.

Keep Us Informed

Please let us know if your family information (address, phone number, email) changes throughout the school year. If your child begins or changes medication, this is also critical that we know.

Also let us know throughout the year the prayer needs of your family, joys and sorrows. We are happy to support you!

Office Hours:   8:15 am – 3:45 pm
Phone: 913.563.5280
Email:   joann@tlcms.org or taren@tlcms.org

Lunch

Children enrolled in the Extended Day program bring a sack lunch. Lunches may be refrigerated and a microwave is available. Microwavable items must be fully prepared and ready for eating in less than 1 minute. Peanut butter may not be sent for lunch (our Extended Day teacher is very allergic!). Water is provided to children who do not bring an alternative drink. Please send items ready to heat or eat. It helps the flow of the day if oranges are peeled, apples are sliced, etc. Dessert items will be given to children only after they have eaten other items in their lunchbox.

You are encouraged to send a healthy lunch for your child to have a successful afternoon at school.

Medication

If at any time medication that is necessary for the child’s immediate health is to be given at school, a parent must obtain and complete a form from the director.

Medication will be stored in the office and must be contained in the original bottle with the prescription label. A list of medication side effects from the pharmacy must also be provided.

Nutritious Snacks

Part of the daily schedule includes snack time. Nutritious snacks and drinks are provided by parents and brought on designated days. These dates will be available with our monthly newsletter. Snacks containing nuts or peanuts are prohibited. The health department requires all snacks to be nutritious. Items that are high in sugar (candy, donuts, cookies, etc.) are not allowed. The one exception to the high sugar item is birthday treats. However, you still must adhere to the no-nut rule.

A list of nutritious snack ideas is provided; nutritious snacks not listed are also welcome. In the event that you forget your snack day, families are asked to bring a replacement snack for our pantry.

Outside Time

It is essential for young children to have time to develop large motor skills. Children may go outside if the temperature/wind chill is above 32 degrees or below 90 degrees. Only on rare occasions will provisions be made for children to remain indoors when the class is going outdoors. On days when children cannot go outside, children will enjoy large motor time indoors.

Parent-Teacher Communication

Parents are encouraged to have brief communication with the classroom teacher at drop-off and pick-up times. For longer visits, please schedule an appointment with the teacher. Formal parent-teacher conferences are scheduled yearly in October and February and are a time for parents to connect with their child’s teacher in regard to the child’s progress. Each teacher has a communication board outside their room to give you a quick glance at what is going on for the week. In addition, an office newsletter and classroom calendar will be sent monthly to keep you informed of all school news and events.

Qualifications of Staff

Trinity Lutheran Church maintains high standards for all of the teaching staff. Teachers are required to continue their education and are provided financial support in order to further their professional learning.

Respect

All family records are confidential and teachers work to maintain respect of all families and other staff members. A class directory is published each year.

If divorced or separated parents share custody, every effort will be made to see that both parents receive communications, however parents should speak with the Director in order to establish the best way for this communication. If one parent has restricted access for custody/visitation, please furnish us with a certified copy of the court documents.

Snow Days

In the event of snow, ice, and extreme cold please listen to your television for school closings. Trinity will close when the DeSoto School District is closed. Announcements will be made on radio and television on the 10:00pm news and/or 6:00am and following newscasts. You may go online to the DeSoto school district website at www.usd232.org. If DeSoto classes are to dismiss early, Trinity dismisses all at 11:30 a.m. and afternoon preschool and extended day sessions will not be held.

Tuition

Tuition is a fee that is payable in one payment, two semester payments or nine monthly payments (August payment followed by October through May). We encourage families to sign up for Vanco, our automatic withdrawal payment plan, to avoid possible late fees.

Late fees are incurred after the 6th / 21st of each month, depending upon your chosen payment date. A late charge of $25 will be assessed. Unpaid tuition equals termination.

Tuition is expected when your child has an extended absence of two weeks or more. Payment holds your child’s spot. Failure to pay means we have the right to fill your child’s spot with a new student.

Withdrawing from Trinity Lutheran Church Preschool may result in continued tuition charges until we are able to fill your position. We are a business – your tuition pays for staff salaries and materials.

If your family faces unexpected financial changes or needs alternate payment methods, please consult the director for alternative arrangements.

Understanding Birthday Parties

Birthdays are a special time for each child to celebrate. When you distribute birthday invitations at preschool, please recognize the hurt feelings that children experience when they are not invited to a party.

Please hand invitations directly to parents if possible and if you are not including the entire class you must mail your invitations.

Volunteers

Parents are encouraged to participate in their child’s classroom. Volunteers will be requested at holiday times to help make these days special. Parents have the opportunity to volunteer or bring supplies on these days: Halloween, Thanksgiving, Christmas, Valentine’s Day, and Easter. We’re sorry our Kansas Health Department License does not allow siblings to attend the class when a parent volunteers; please make other arrangements for siblings if you wish to volunteer. We do have opportunities for parents who cannot come into the class to send home projects to work on at home. Check with your child’s teacher.

What to Wear

Play is the work of the young child and children are encouraged to explore. Please dress your child in informal, comfortable play clothes that can get messy. Shoes for climbing and running are required. Please send your child in tennis shoes or other shoes with a back. For your child’s safety, Croc style shoes, flip-flops and strapless sandals are strongly discouraged. Children need to be able to take care of all bathroom needs without assistance. Grace is given for buttons, snaps, or zippers, however when dressing your child, consider pants without snaps, zippers and buttons if your child has not yet mastered these skills. Please label your child’s coat, hat, mittens, and boots with their name as they all begin to look alike to us.

Xtra Support

You are encouraged to ask the Director or one of the Pastors for help if your family is in need of any kind of support. Appointment times are scheduled at a variety of times and places. Trinity has many resources to assist families. All such requests are treated with respect and confidentiality.

Young Child

Preschool has been a part of the children’s ministry at Trinity Lutheran Church since 1957. Trinity does not discriminate on the basis of race, sex, color, religion, physical handicap, ancestry, national or ethnic origin in administration of its educational policies and other school-administered programs.

We will celebrate Week of the Young Child each April in conjunction with the National Education Association for the Young Child.

Zzzz’s

Our extended day children are each required to have a quiet time. Sleep is very important for children to learn and grow. You are encouraged to establish a regular routine for meals and sleep within your family. All children benefit from attending school after a good night’s sleep. Research shows that Preschoolers need 10-12 hours of sleep each day.